Student Data Privacy Best Practices

Featured image


Here are the best practices about keeping student data secure:


  • Make sure district and school personnel are familiar with the Family Educational Rights and Privacy Act, applicable state laws and regulations around student data privacy, and any district or school policies
  • Do not share passwords or use the same passwords for personal and work accounts
  • Don’t connect to WiFi networks that are not password protected
  • Only access student data that you have permission to access and only for legitimate educational purposes
  • Make sure to restrict access by locking up paper files and password protecting and locking devices when not in use
  • Do not share any student data during presentations or meetings, instead consider using fictitious records


With most students currently engaging in distance learning, new questions may arise on how online learning technologies impact student privacy under FERPA. Additionally, there may be questions around the release of student information in relation to the pandemic. The U.S. Department of Education’s Privacy and Technical Assistance Center (PTAC) has released some guidance for school administrators and teachers: